Preventative Maintenance Checklist for Semi Trucks

Every truck driver knows one thing: semi-truck repairs are a nightmare for the pocketbook.

Sticking to a solid, consistent maintenance schedule is the best way to prevent this from happening. But like any good habit, it’s something we tend to put off for tomorrow…until it’s too late!

Your truck is your income. Preventative maintenance is a business strategy. 

In this post, we’ll cover the need for a preventative maintenance checklist, and some of the common replacement parts you can buy online and ship directly to your specified address.

Why Preventative Maintenance Matters for Semi Trucks

Preventative maintenance can save you a lot of time and money, all while extending the life cycle of your big rig.

Routine maintenance tasks help to improve your vehicle’s performance and safety. As an owner-operator who is managing costs, good PM can lower unexpected overhead costs.

• Lower repair costs (compared to emergency repairs)
• Better fuel efficiency
• Longer lifespan
• Fewer unexpected breakdowns.

Ignoring PM can cost you:

• Costly transmission issues
• Excessive wear
• Roadside failures or hgher risk of accidents 
• Potentially a shorter truck lifespan and reduced resale value 

Common Issues Prevented by Routine Maintenance Checks

• Overheating (neglecting your cooling system) 
• Brake failure (worn-out pads, air leaks) 
• Tire blowouts (from poor pressure, uneven tread depth) 
• Electrical shutdowns (loose connections) 
• Costly aftertreatment screwups (not doing DPF/DEF maintenance) 

Who Can Inspect Your Truck?

FMCSA: establishes preventative maintenance requirements for most commercial truck inspections.

CVSA: creates the inspection standards and processes that your truck must meet.

State Troopers: they can perform real-time inspections if/when they pull you over. 

FMCSA requires there be preventive maintenance done on commercial vehicles.

Daily Driver Inspections (Pre-Trip and Post-Trip)

Pre- and post-trip inspections help you identify and repair budding issues immediately before they become major, costly problems.

The average yearly cost of doing routine mechanical inspections might sound high ($15k average), but it's minimal compared to major diesel truck repair costs in most shops. 

The BEST Pre-Trip & Post-Trip Checklist:

• Tire PSI pressure and minimum tread depth (4/32" on steer tires, 2/32" on other tires).
• Brake lights, wiper blades, airline leaks, and loose connections.
• Fluid levels: engine oil, brake fluid, power steering fluid, wiper fluid (TIP: keep spare fluids in your truck just in case you need to top off)
• Suspension components for cracks or wear.
• Walk-around visual check for any leaks and verify that there are no dead marker lights. 

Weekly & Monthly Preventative Maintenance Tasks

Weekly:

• Inspect hoses, belts, and filters.
• Re-check your fluid levels.
• Test lights, dash gauges, and your horn.

Monthly:

• Tire rotation and lug nut inspection (rust or moisture buildup)
• Brake system (brake pads, drums, hydraulic/air lines)
• Alignment checks, shock absorbers, bushings, linkages, and suspension

Long-Term Preventative Maintenance Schedule (By Mileage/Timeframe)

Include manufacturers’ recommendations for common service intervals:

• Oil change & oil filter replacement.
• Cooling system flush and replace coolant.
• Transmission service to avoid transmission issues.
• Differential and axle fluid changes.
• Air filter service interval.

Stress differences between truck manufacturer guidelines and actual duty cycles (long-haul vs. severe service).

Seasonal Preventive Maintenance for Commercial Vehicles

Winter checklist:

• Inspect wiper blades, defrosters, check braking system for moisture/ice.
• Monitor air pressure when warm air or cold conditions fluctuate.
• Wash salt off undercarriage to prevent corrosion.

Summer checklist:

• Service cooling system, flush or replace coolant.
• Monitor tire pressure as heat raises psi.
• Check air conditioning and electrical system.

The Most Important Maintenance Needs for Vehicle Performance

Focus on the major components that directly impact uptime:

• ENGINE: engine oil, oil filter, air filter, fuel filter.
• BRAKES: brake pads, brake fluid, brake drums.
• STEERING: power steering fluid, joints, suspension components.
• TIRES: check tread depth, uneven wear, balance and alignment.
• ELECTRICAL: check brake lights, turn signals, wiring to your alternator (not cuts or abbrasions), battery bank corrosion level, clean terminals.

Preventive Maintenance for Fleet Owners vs. Owner Operators

Fleet managers: Use standardized schedules, compliance logs, telematics tracking. Fleets have a more complex logistical schedule to adhere to if they want to do comprehensive PM across all of their trucks. 

Owner operators: Tailor PM tasks to your truck’s maintenance schedule and routes. It's a lot easier to handle since you're in charge of one truck, essentially. 

Shop for Diesel Truck Parts at 4 State Trucks

Be prepared for preventative maintenance with our broad selection of mechanical parts for your engine, AC, exhaust, and transmission system. Get any component you need shipped to your preferred location quickly and easily when you shop at 4 State Trucks. Questons about a part? Give us a call!